Recommendations on ECGF Training Network Student and Expert Exchange

Recommendations on European Coast Guard Functions Training Network Student and Expert Exchange


One of the objectives of the Work Package 2 (WP2) of the European Coast Guard Functions Academy Network (ECGFA NET) project is to produce recommendations on the establishment of a Coast Guard Functions (CGF) Exchange Programme for students and experts. Here are described the main concept and elements of the future ECGF Training Network Exchange Programme.

Already existing exchange programs such as CEPOL’s European Police College Exchange Programme have been used as a model for this proposal. Moreover, the answers for the ECGFA NET project’s "Questionnaire on CGF Student and Expert Exchange" as well as the discussions at the working meetings of the ECGFA NET project are taken into account as well.

This proposal suggests that the ECGF Training Network Exchange Programme would first have a one year pilot phase after which the results would be assessed, and Exchange Programme activities would be changed accordingly and also extended, if possible. One key issue which will be assessed is whether and how the Exchange Programme could be run without an overall "Exchange Coordinator" (a task which is planned for the pilot phase) and autonomously with the help of the upcoming ECGF Training Portal.

Objectives of the ECGF Training Network Exchange Programme

The objectives of the ECGF Training Network Exchange Programme are the following:

  • To promote networking in the CGF field, and in particular in the field of CGF training and education
  • To promote the exchange of knowledge, skills, experiences and best practices in the CGF field
  • To assist in filling certain training gaps, i.e. for scarce/unusual skills, cutting edge know-how
  • To contribute to the development and use of CGF SQF
  • To increase knowledge and understanding on the challenges faced in other EU Countries
  • To contribute to the creation of a European CGF culture
  • To promote the sharing of resources and mutual assistance.

Target Group

  • Officers, operational level personnel and experts (including trainers, teachers and researchers) who are representatives of the member organisations of the ECGF Training Network.

After the pilot phase possibility to extend the target group to:

  • Students
  • EU’s Candidate Countries
  • EU’s European Neighbourhood Policy (ENP) Countries (those Eastern and Southern ones with Coast Guard Functions)

Requirements for Exchangee Candidates

Requirements for candidates are:

  • Good level of English which enables interaction amongst colleagues. Should the exchange be in another language than English, the Host and the Exchangee should be able to provide all required documentation in English
  • Minimum of three years of work experience and expertise in the defined specialised category
  • Have not participated in the ECGF Exchange Programme during the last three years
  • Have a need and readiness for individual learning
  • Have the ability and willingness to cascade newly gained knowledge.

Bilateral and unilateral basis

ECGF Exchange Programme can be organised in the following four ways:

  • Expert exchange on a bilateral or unilateral basis
  • Training course exchange on a bilateral basis or unilateral

The Different Steps of the Exchange Programme

The ECGF Training Portal will be used as a platform and the main technical tool to assist with the coordination.

First Step: Call for Hosts

  • Network countries are invited to commit to host one or more Exchangees 

Second Step: Call for Nominations of Exchangees

  • A call for nominations for Exchangees will be sent to ECGF Training Network members

  • Potential Exchangees must submit the application

Third step: Matching and Selection Process

  • Matching of hosting countries / counterparts with applications of Exchangees

Fourth Step: Preparation

  • Checking whether the matching has been adequate and both the Host and the Exchangee meet the professional standard and learning needs

  • Agreeing on the dates and other details for the exchange period; preparation of a hosting plan

Fifth Step: The exchange period

  • During the pilot phase the exchange period is limited to five working days

Sixth Step: Cascading

  • After the exchange period the Exchangee is to share with other colleagues the knowledge that was gained during the exchange

Seventh Step: Feedback 

  • Feedback is given by the Host and the Exchangee to give a clear picture of whether the objectives of the exchange have been achieved

Eight Step: Certification

  • After the completion of the Exchange Programme, the Exchangees who fulfilled all their obligations will be awarded with certificates

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